Concept Note - Maintenance, Repair, and Overhaul (MRO) Solution

Executive Summary:
In the aerospace industry, Maintenance, Repair, and Overhaul (MRO) operations are critical for
ensuring aircraft efficiency and minimizing turnaround time. These processes involve handling
numerous documents, including Tally Sheets and Job Cards, which are essential for effective
management. AIQoD Intelligent Document Processing (IDP) solution leverages Gen AI
technology and RPA to automate the extraction and integration of data from these vital
documents, enhancing operational efficiency and accuracy.

Objective:
To deliver a robust automated solution for MRO companies that ensures precise data extraction
from various document formats, integrate seamlessly with existing MRO / ERP systems, and
optimizes maintenance workflows.
Business Needs:
         Need for accurate and timely data extraction from diverse document formats to
          streamline maintenance processes.
          Demand for enhanced compliance with regulatory standards through precise
          documentation and reporting.
          Necessity for real-time tracking of maintenance metrics to improve decision-making and
          operational efficiency.
          Importance of reducing turnaround times in maintenance operations to enhance aircraft
          availability and performance.

Current Challenges Faced by MRO Organisations:
         Inconsistent Document Layouts: Variations in formats complicate data extraction.
         Manual Data Entry: Time-consuming processes increase the risk of errors and
          operational delays.
          Integration Issues: Difficulty in incorporating extracted data into ERP systems hampers
          efficiency.
          Compliance Risks: Inaccurate data management can lead to regulatory
          non-compliance.
          Human Resource Limitations: High dependency on personnel for data entry results in

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Proposed Solution:
AIQoD IDP solution employs a Gen AI technology-based platform and RPA to automate the
extraction of data from Tally Sheets and Job Cards. This robust solution adapts to various
document formats, ensuring high accuracy and seamless integration with ERP systems.
Types of Documents Involved in the Process:
        Tally Sheets: Track key metrics for work packages such as start and end times,
            quantities, performance indicators, and customer work package details. These ensure
           accurate reporting and tracking of maintenance activities.
            Job Cards I Task Sheets: Contain detailed information about specific maintenance
           tasks, including task descriptions, assigned resources, completion status, and any
           additional notes. These help manage daily operations efficiently.
Entities to be Extracted:
  Tally Sheet Entities                                               Job Card / Task Sheet Entities
 Customer Work Package (Customer Tally #)                         Customer Task Card #
 Customer Work Package Description                                  Task Description
 Aircraft ID                                                                 Task Category
 Task Type (Customer Tally Type)                                       Task Reference # (Job Card / Task #)
 Model Type                                                               Customer Tally Sequence
 Task List (Tabular Form)                                                ETOPS
 Customer Tally Seq #                                                   Panels
 Customer Task Card #                                                  Zones
 Status                                                                     Engineering Instructions
 Task Reference # (Job Card / Task #)                                 Part Requirements
  Task Description                                                         Tool Requirements
 Task Additional Attributes supplied in Tally Sheet                    Aircraft ID (Key)
                                                                              Customer Work Package (Customer Tally #)
                                                                              Customer Work Package Description


Key Features:
           Multi-Dimensional Data Extraction: Supports various data types, including text,

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          Business Rules Application: Extracted data is validated based on predefined business
          rules, ensuring data integrity.
          Seamless ERP Integration: Utilizes APIs for easy data posting into ERP systems.
          Customizable Dashboards: Offers tailored reporting based on client-specific
          parameters.
Benefits:
          High Accuracy: Achieves an extraction accuracy rate of 90+% through intelligent
          algorithms.
          Time Savings: Reduces manual data entry time by up to 75%
          Error Reduction: Minimizes data entry errors by 90% through automated processes.
          Compliance Assurance: Improves documentation accuracy to support regulatory
          compliance.

Flexibility & Scalability:
The AIQoD solution is designed to adapt to changing document formats and layouts, ensuring
ongoing accuracy and efficiency. Its scalable architecture supports growing data volumes and
evolving business needs.

Conclusion:
AIQoD Intelligent Document Processing solution transforms document management for MRO
organizations in the aerospace industry. By automating data extraction and integration, it
reduces manual entry and errors while ensuring compliance. With high accuracy and seamless
ERP integration, the solution empowers MRO teams to enhance efficiency, improve

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