7D TATA TATA STEEL Supplier Manual for participation in a Request for Information (RFI) or a Request for Proposal (RFP) Publication or reproduction of the content of this document, in whole or in part, by any means, without the prior written consent of the copy TATA Table of Contents 0 Introduction 1 Logging in at the Ariba Network .. 2 Proposals. 5 3 Select event. 6 4 Event details & prerequisites 7 5 Select Lots 9 6 Providing answers . 11 6.1 Predefined answers. 11 6.2 Open questions .. 11 6.3 Table questions ... 11 6.4 Attachments / reference documents.. 12 6.4.1 Reference Documents.. 12 6.4.2 Attach a file .. 12 6.5 Comments (and additional attachments) 13 6.6 Providing Quotes... 13 7 Console. 15 TATA 0 Introduction This manual is for suppliers participating in RFI or RFP events initiated by Tata Steel via het SAP Ariba platform. This manual contains a description of the main activities to participate in such an SAP Ariba event Note: This manual is meant for participating in RFI / RFP events initiated by Tata Steel. Supplier registration on the Ariba Network is not taken into account Note: Suppliers are not bound to any fees when participating in RFI of RFP events initiated by Tata Steel via the SAP Ariba platform TATA 1 Logging in at the Ariba Network First, supplier needs to logon to the SAP Ariba Network via the website http://supplier.ariba.com. . x Arba Network Supplier - http://supplier.ariba.com =r R SAPAriba Network - O SAP Ariba/A Supplier Digital Summit Archives Supplier Login Here you'll find replays from previous global events curated for you, whether you're new to Ariba Network or a seasoned pro looking to advance your learning. User Name Learn More Password Login Forgot Username or Password New to Ariba? Register Now or Learn More Supported browsers and plugins SAP 2019 SAP SEor an SAPaffiliate companyll rights reserved. SAP Ariba Privacy StatementSecurity Disclosure Terms of Use After entering username / pasword combination push on the 'Login' button. In case of technical issues or when having issue when logging in, please contact the Ariba helpdesk. More information can be found via the 'Help' functionality at the right top. Event support will be provided by SAP Ariba. At the bottom of the screen there is a link which internet browsers are currently being supported by the SAP Ariba platform. Additionally the SAP Ariba ADAPT training site can be consulted via https://support.ariba.com/Adapt/Ariba Network Supplier Training/ TATA 2 Proposals After logging in, click on the triangle next to 'Ariba Network' and select 'Ariba Proposals And Questionnaires' to be redirected to page with events your supplier contact person has been invited to. . x Ariba Network Supplier x + F c D http://supplier.ariba.com = R E SAP Ariba Network Standard Account Upgrade TEST MODE CP Ariba Discovery Home Documents v Create Ariba Proposals And Questionnaires all Ariba Contracts Trends Refresh Orders, Ariba Network tomers - Last 14 days - Now we're mobile. Check it out. 0 ... $79.7M Pinned Documents Downioad on the More... App Store GETI ON Google Play Document # Document Type Customer Status Amount Tasks No items Update Profile 85% information SAP 2019 SAP SE or an SAP affiliate companyAll rights reserved. SAP Ariba Privacy Statement Security Disclosure Terms of Use TATA 3 Select event You now see all the events you've been invite to or already have participated in. 1 >> SAP Ariba Proposals and Questionnaires v Standard Account Upgrade TEST MODE O CP 7 TATA STEEL Search... Welcome to the Ariba Spend Tata Steel Requested Profile Management site. This site How do I complete my Customer assists in identifying world class Requested Profile? All required customer requested fields have suppliers who are market leaders TATA STEEL been completed. in quality, service, and cost. Ariba, Inc. administers this site in an Why can't I find an event? View customer requested fields > effort to ensure market integrity. Can't find what you are looking for? Try these search tips. Events IT Public Profile Completeness How do I navigate through the Title ID End Time Event Type Participated checklist to submit my response? V Status: Open (1) Why can't I see my task on the 85% Proposals tab? Enter your DUNS number to reach 90% > Supplier Manual RFI-RFP Doc575073759 29/1/2021 12:00 RFP No. Participating in events (4:53) Status: Pending Selection (1) There are no matched postings. RFP for creation of trainingmaterial Doc548210736 11/1/2021 13:03 RFP No I need help accessing a sourcing event Tasks g I need help connecting with a customer Name Status Due Date Completion Date Alert Does Ariba offer live webinar No items training? View more Can't log in? Let us help you! The screen is divided in the following sections: Events The section 'Events' contains all RFI's, RFP's and e-Auctions that are created by Tata Steel and where you've been invited to. This consists of the following 3 statuses: 0 Completed: the RFx is completed and awarded, closed or cancelled; 0 Open: the RFx is currently ongoing; 0 Pending Selection: the due time of the RFx has been reached and supplier quotes (and proposals) to the RFx are being analysed before awarding. Tasks In case Tata Steel has assigned certain tasks / actions to you (contact person) these will be addressed here. Click on the event description to gain access. TATA 4 Event details & prerequisites When you have clicked on the event description (link) you will be redirected to the event and the first details will be shown. At the top right corner you see the time remaining to respond to the RFx. NOTE: when the due time has been reached, it is no longer possible to provide your answer / quote! Ariba Sourcing Company Settings v Contact Person v Help Center < Go back to Tata Steel Dashboard Desktop File Sync Time remaining Event Details Doc575073759 - Supplier Manual RFI-RFP 8 days 02:56:06 Event Messages Review and respond to the prerequisites. Prerequisite questions must be answered before you can view event content or participate Download Tutorials in the event. Some prerequisites may require the owner of the event to review and accept your responses before you can continue with the event. If you decline the terms of the prerequisites, you cannot view the event content or participate in this event. Response Team v Checklist Review Prerequisites Decline to Respond Print Event Information 1. Review Event Details Event Overview and Timing Rules 2. Review and Accept Prerequisites Owner: Rik van der Velden @ Currency:European Union Euro Event Type: RFP Commodity:TRAINING 052036 3. Submit Response Contract Months: 6 Contract Effective Date: 01/02/2021 Publish time: 21/1/2021 08:40 Due date: 29/1/2021 12:00 Estimated Award Date:01/02/2021 Contact Person (test-Ariba-Supplier@outlook.com) last visited 20 Jan 2021 11:41:46 PM Ariba-Supplier - TEST AN01600957996-T 19962019 Ariba, Inc. All rights reserved. SAP Ariba Privacy Statement Security Disclosure Terms of Use If you do not intent to take part in this event Tata Steel kindly requests you to click the 'Decline to Respond' button. If you do want to participate we kindly request you to click on the' Review Prerequisites' button. The next step is to accept the supplier agreement, which describes some guidelines on participating in this digital event. Select the option to accept the terms of this agreement and click 'OK'. If you do not accept the terms of the agreement it is not possible to participate in the event. TATA Ariba Sourcing Company Settings Contact Person Help Center Go back to Tata Steel Dashboard Desktop File Sync Prerequisites Doc575073759 - Supplier Manual RFI-RFP Prerequisites must be completed prior to participation in the event. Checklist 1. Review Event Details 2. Review and Accept In consideration of the opportunity to participate in on-line events (On-Line Events) held and conducted by the company sponsoring this On-Line Event (Sponsor) on the web site Prerequisites (this 'Site) hosted by Ariba, Inc. ('Site Owner), your company (Participant or You') agrees to the following terms and conditions (Bidder Agreement): 1. Bids. If You are invited to participate in the On-Line Event, Sponsor reserves the right to amend, modify or withdraw this On-Line Event. Sponsor reserves the right to accept or 3. Submit Response reject all or part of your proposal. Submission of a bid does not create a contract or any expectation by Participant of a future business relationship. Rather, by submitting a bid, you are making a firm offer which Sponsor may accept to form a contract, subject to section 2 below. Sponsor is not liable for any costs incurred by Participant in the preparation, presentation, or any other aspect of Participant's bid. 2. Price Quotes. Except to the extent Sponsor allows a non-binding bid, ll Bids which Participant submits through the On-Line Events are legally valid quotations without qualification, except for data entry errors. 3. Procedures and Rules. Participant further agrees to be bound by the procedures and rules established by the Site and Sponsor. 4. Confidentiality. Participant shall keep all user names and passwords, the On-Line Event content, other confidential materials provided by the Site and/or Sponsor, and all bids provided by You or another participating organization in confidence and shall not disclose the foregoing to any third party. 5. Bids through Site only. Participant agrees to submit bids only through the on-line bidding mechanism supplied by the Site and not to submit bids via any other mechanism including, but not limited to, post, courier, fax, E-mail, or orally unless specifically requested by Sponsor. 6. Ethical Conduct. All parties will prohibit unethical behavior and are expected to notify the Site Owner by contacting the appropriate project team if they witness practices that are counter-productive to the fair operation of the On-Line Event. If Participant experiences any difficulties during a live On-Line Event, Participant must notify Site Owner immediately. 7. Survival. The terms and conditions of this Bidder Agreement shall survive completion of the On-Line Event. BA v1.1 19Aug05 I accept the terms of this agreement. I do not accept the terms of this agreement. OK Cancel After accepting the terms of the agreement you need to confirm by clicking again on 'OK'. The Tata Steel project owner will now have insight that you will be participating in this event. Submit this agreement? Click OK to submit. OK Cancel TATA 5 Select Lots Next step is to select the items/lot for which you want to provide your quote. In the screen below you can, in case possible, examine the contents of the RFx. Tata Steel also has the possibility to open this content after supplier answering prerequisite questions. Click on 'Select Lots' to continue. Ariba Sourcing I Company Settings v Contact Person v Help Center R < Go back to Tata Steel Dashboard Desktop File Sync Time remaining Event Details Doc575073759 - Supplier Manual RFI-RFP 8 days 02:42:35 Event Messages Download Content Review Prerequisites Select Lots Print Event Information Download Tutorials Response Team Primary v Checklist 1. Review Event Details Introduction Section1of 3 Next I 2. Review and Accept Name t Prerequisites Introduction 3. Select Lots 1.1 About Tata Steel's European operations More... 1.2 About this RFP Less.. 4. Submit Response This RFP has been created for training purposes only. v Event Contents Next Section: Questions All Content Event Overview and Timing Rules 1 Introduction Owner:Rik van der Velden Currency:European Union Euro 2 Questions Commodity:TRAINING 052036 Event Type:RFP Contract Months: 6 3 Pricing Contract Effective Date: 01/02/2021 Publish time:2 21/1/2021 08:40 Due date:2 29/1/2021 12:00 Estimated Award Date:O 01/02/2021 Contact Person (test-Ariba-Supplier@outlook.com) last visited 20 Jan 2021 11:41:46 PM Ariba-Supplier - TEST AN01600957996-T 19962019 Ariba, Inc. All rights reserved. SAP Ariba Privacy Statement Security Disclosure Terms of Use SAP Ariba ContactPerson (ariba-supplier@outlook.com) last visit 20/1/2021 20:04 | Tata Steel | C20_UI4 1996 - 2021 Ariba Inc. All Rights Reserved TATA It is also possible to exclude some lots / items in your answer / quote. Use the checkboxes in front of the items to select them. If you do not want to provide a quote for that specific item/lot Tata Steel kindly requests you to provide a reason for not bidding. Click on 'Confirm Selected Lots' when the selection has been made. Ariba Sourcing 1 Company Settings v Contact Person Help Center < Go back to Tata Steel Dashboard Desktop File Sync Select Lots Doc575073759 - Supplier Manual RFI-RFP Cancel Choose the lots in which you will participate. You can cancel your intention to participate in a lot until you submit a response for that More v Checklist 1. Review Event Details Select Lots Select Using Excel 2. Review and Accept Prerequisites Lots Available for Bidding 3. Select Lots Name Reason for not bidding 4. Submit Response M 3.1.1 Preparation Ariba training 3.1.2 Conduct Ariba training 3.1.3 Evaluation Ariba training E 3.1.4 Aftercare 3.2.1 Preparation Ariba training We are currently at full capacity 3.2.2 Conduct Ariba training We don't supply at the requested quantity 3.2.3 Evaluation Ariba training Discontinued Item 3.2.4 Aftercare Missing information / not enough information provided Confirm Selected Lots Cancel TATA 6 Providing answers Usually RFx events consist of different chapters or sections. Tata Steel can provide suppliers with certain information or request supplier responses on qualitative or quantitative questions. In case of an RFP Tata Steel will also request a quote. * all examples below are illustrative. 6.1 Predefined answers Tata Steel can provide predefined answers. Please select the answer that suits your organisation best. 2Questions 2.1 Do you agree with our terms and conditions? References Yes Yes No Yes, but with the following remarks No, because of the following remarks 6.2 Open questions Tata Steel can ask open questions for you to provide your answer. This can either be a number, text or other possibilities. 2.3 Please indicate the minimum amount of participants to the training. 6.3 Table questions Tata Steel can ask table questions, which can be open as well as closed questions. Click on the icon at the link 'Click to respond'. 2.4 Financial dati Click to respond Clicking OK will only save your Table Section answers. To submit your response, you will need to click OK and then click Submit Entire Response on the main screen. Financial data ET 2018 2019 2020 Name t Revenue Profit *) indicates a required field OK Cancel TATA 6.4 Attachments / reference documents There are 2 options: the first option is that Tata Steel makes an attachment available for supplier as reference document, the other option is to 'attach a file' as an answer to a question. 6.4.1 Reference Documents Tata Steel can make certain reference documents available within the RFx. By clicking the 'References' link, indicated per line (or question) within the event, the document(s) will become visible. 2.1 Do you agree with our terms and conditions? References V Reference Documents WTata Steel Terms and Conditions.doc Download all attachments 6.4.2 Attach a file The second option is that Tata Steel requests you to provide a file as answer to a question. Clicking on the text 'Attach a file' will open a screen to add the attachment. 2.5 Please provide your solution as attachment in .xlsx, .docx or .pdf format *Attach a file Adding the file can be done in 2 ways. 1. The first way is by clicking on the 'Browse' button and selecting a file on your local computer. 2. The second way is to 'drag-and-drop' your file to the indicated area on the screen. Ariba Sourcing # Company Settings v Contact Person Help Center Desktop File < Go back to Tata Steel Dashboard Sync Add Attachment OK Cancel Enter the location of a file to add as an Attachment. To search for a particular file, click Browse.. When you have finished, click OK to add the attachment. Attachment: Browse... Or drop file here OK Cancel Contact Person (test-Ariba-Supplier@outlook.com) last visited 20 Jan 2021 11:41:46 PMAriba-Supplier - TEST AN01600957996-T 19962019 Ariba, Inc. All rights reserved. SAP Ariba Privacy Statement Security Disclosure Terms of Use TATA 6.5 Comments (and additional attachments) Questions that are accompanied by this icon can be provided with extra comments or attachments. Via this way you can provide clarifications or additional context to your answer. NOTE: (applicable when Tata Steel used the Ariba Scoring & Weighing functionality): attachments and comments added via this functionality will not be included in scoring & weighting functionality. 2.3 Please indicate the minimum amount of participants to the training. Ariba Sourcing 1I1 Company Settings v Contact Person Help Center Desktop File < Go back to Tata Steel Dashboard Sync Add/Edit Comment OK Cancel Comment: * Attachment: Attach a file OK Cancel Contact Person (test-Ariba-Supplier@outlook.com) last visited 20 Jan 2021 11:41:46 PM Ariba-Supplier - TEST AN01600957996-T 19962019 Ariba, Inc. All rights reserved. SAP Ariba Privacy Statement Terms of Use Security Disclosure 6.6 Providing Quotes You are expected to provide quotes on the items / lots as indicated before (see chapter 5). Depending on the RFP type you are expected to provide quotes for the item as indicated in the example below: 3 Pricing 11,875.00 EUR 11,875.00 EUR 3.1 Location IJmuiden 11,875.00 EUR 11,875.00 EUR 3.1.1 Preparation Ariba training V 3,500.00 EUR 1 each 3,500.00 EUR 3,500.00 EUR 3.1.2 Conduct Ariba training V 4,625.00 EUR 1each 4,625.00 EUR 4,625.00 EUR 3.1.3 Evaluation Ariba training V 1,500.00 EUR 1each 1,500.00 EUR 1,500.00 EUR 3.1.4 Aftercare V 2,250.00 EUR 1each 2,250.00 EUR 2,250.00 EUR TATA Another option is to provide a quote for specific terms. The total price will then be calculated based on the aggregated terms, as in the example below: V 3 Pricing 6,750.00 EUR 9,000.00 EUR 2,750.00 EUR 4,500.00 EUR 23,0000 EUR 3.1 Ariba Training location Port Talbot V 3,250.00 EUR per unit 4,375.00 EUR per unit 1,250.00 EUR per unit 2,250.00 EUR per unit 1each 11,125.00 EUR 3.2 Ariba Training location IJmuiden V 3,500.00 EUR per unit 4,625.00 EUR per unit 1,500.00 EUR per unit 2,250.00 EUR per unit1each 11,875.00 EUR On the screen the following buttons are visible: Submit Entire Response Update Totals Save draft Compose Message Excel Import 'Submit Entire Response': when clicking this button your response will be sent to Tata Steel. Your response will be be opened when the due time has been reached. After clicking this button you need to provide confirmation. Submit this response? Click OK to submit. OK Cancel 'Update Totals: clicking this button triggers a (re)calculation on the totals as provided in the event 'Save draft': clicking this button saves your (draft) response. Please note that your response will NOT be sent to Tata Steel. 'Compose Message': clicking this button gives the possibility to start communicating with the Tata Steel project team responsible for this event, via the Ariba Network. 'Excel Import': as supplier you can download the content of this RFx to an Excel spreadsheet. You can then provide your answers in the excel and upload the content to the Ariba event TATA 7 Console At the 'Console' section at the top left corner some options are shown that can be of help to you. Console Event Messages Response History Response Team 'Event Messages': here you can find all event related communication (system generated messages as well as personal' messages) sent via the Ariba Network. It is not possible to delete messages. It is possible to initiate new messages or reply to sent messages, except system generated messages. Messages I Id Reply Sent Sent Date From Contact Name To Subject MSG29985113 Not Applicable 21/01/2021 14:54 AribaSupplier Ariba ContactPerson Rik van der VeldenResponse (ID=ID620379499) in event Supplier Manual RFI-RFP has been submitted. MSG29966067.1 No 21/01/2021 14:39 AribaSupplier Ariba ContactPerson Rik van der VeldenRE: Question 2.3 MSG29966067 Yes 21/01/2021 14:38 Tata Steel Rik van der Velden Ariba ContactPerson Question 2.3 MSG29985054 Not Applicable 21/01/2021 08:40 Tata Steel Rik van der Velden Ariba ContactPerson*TEST* - Tata Steel has invited you to participate in an event: Supplier Manual RFI-RFP. View Reply Compose Message Download all attachments 'Response History': all submitted responses and their revisions are shown here. Done Response History - Supplier Manual RFI-RFP Click on the Name of a response to see details, including the lots and information submitted. More Reference Number Submitted For Submitted By Status Submission Time Time Created ID620460349 Ariba ContactPerson Ariba ContactPerson Accepted 21/01/2021 15:24:41 21/01/2021 15:24:41 ID620379499 Ariba ContactPerson Ariba ContactPerson Replaced 21/01/2021 14:54:07 21/01/2021 14:54:07 TATA 'Response Team': SAP Ariba provides the possibility that multiple employees of your organisation work at the same proposal, this functionality is made available via the 'Response Team'. If contact persons are already familiar on the Tata Steel SAP Ariba platform supplier can add these to the Response Team themselves. If no other contact persons are available, we kindly request you to contact the buyer from Tata Steel. The buyer will ask you for the contact details and add this person to the SAP Ariba platform. OK Cancel Response Team - Supplier Manual RFI-RFP Review the list of members from your organization who can participate in this event with you. You may add team members to this list as needed. Name Email Address Ariba ContactPerson ariba-supplier@outlook.com Add